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// SAMPLE DELIVERABLE

Every new client, onboarded end-to-end

Sample — fictional client data · This is what lands in your inbox

ONBOARDING BOARD — WHITFIELD & ASSOCIATES, 4 NEW CLIENTS

Onboarding board · Aug 8, 2026
ClientSignedWelcome packetIntake formsStatus
Hartley LandscapingAug 3sent 6 min after signingcompleteonboarded
Nguyen Family TrustAug 5sent 4 min after signingchase #2 sentin progress
Beacon Catering Co.Aug 7sent 5 min after signingchase #1 sentin progress
Dr. A. RomeroAug 7sent 7 min after signingcompletewobble flagged — call her

4 onboardings active · average welcome time 5.5 minutes · 9 of 12 form sets complete

Welcome packet — Aug 5, 2026sent
To: elaine@nguyentrust.org · Re: Welcome to Whitfield & Associates — next steps

Elaine, welcome aboard — we're genuinely glad to have you. Here's how the first two weeks go: this week I collect the intake form and last year's statements; next week David reviews everything before your kickoff call.

The intake form is attached — ten minutes, and anything you don't have handy, just leave blank and tell me. — Whitfield & Associates

Sent 4 minutes after signing · your approved template · logged to board
Form chase #2 — Aug 8, 2026sent
To: elaine@nguyentrust.org · Re: Intake form — 3 fields left

Hi Elaine — you're nearly there! Just three fields left on the intake form: beneficiary contact, prior accountant, and the signature page.

If any of those are awkward to find, reply here and we'll work around it — the kickoff call doesn't need to move. — Whitfield & Associates

Polite, specific, no guilt · next chase scheduled if unanswered
Client wobble — Aug 8, 2026escalated to you
Re: Dr. A. Romero — forms complete, but tone shifted yesterday

Her forms came in complete, but yesterday's reply asked twice whether “this is really worth the fee.” That's a doubt signal, not a paperwork problem — I'd suggest a five-minute call from you before Friday's kickoff, not another email from me.

I've held the day-6 check-in until you decide. — Caroline

Flagged, not handled · relationship calls stay with you

This is a sample. The real thing runs on your data.

Hand me your onboarding playbook. I send the welcomes, chase the forms, and run the first week — the Friday ledger proves it.

Hire Caroline — $299/mo

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